Privacy Policy

Welcome to defenceandsecurityforum.org.uk (“we”, “our”, “us”). We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and share your information when you visit or use our website.

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If you are asked to provide personal information when using this website, it will only be used by us in the ways described in this privacy notice.

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This website privacy notice was last updated on 21 April 2026.

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If you have any questions about this notice, please email info@defenceandsecurityforum.org.uk or write to the Directors at Defence and Security Forum Ltd, 298a Gray’s Inn Road, London WC1X 8DX.

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INFORMATION WE COLLECT

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We may collect the following personal information from or about you:

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• Name and job title

• Contact information including email address and phone numbers

• Video camera footage and photos if you attend one of our events which is recorded

• Website usage data including IP address, browser type, device info and pages visited to help improve our website.

• Purchase or donation history

• Other information relevant to your enquiries

• Other information pertaining to special offers and surveys that we run on our website.

 

HOW WE COLLECT INFORMATION

 

We collect and retain personal information about you that you have given us in different ways, for example where you:

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• Provide your personal information to us through this website or by email

• Register and / attend for one of our events 

• Subscribe to our mailing lists 

• Contact us via email, phone, in person or post

• Where you engage with us via social media platforms

• Respond to one of our surveys 

• Conduct a transaction on our website

• Access our website.  

 

We may obtain this information from (i) third parties where you have told that third party that you are happy to share your personal information; (ii) publicly available sources such as your organisation’s website or social media sites such as LinkedIn; and (iii) third parties, for example from analytics providers such as Google Analytics.

 

HOW WE USE YOUR INFORMATION

 

We use your data to:

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• Provide and improve our services
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• Respond to your inquiries
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• Send updates (if opted-in)
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• Ensure site security and integrity

 

HOW WE STORE, USE, AND SHARE YOUR DATA

 

We take appropriate technical and organisational measures to protect your data.

Our website is hosted on the Wix.com platform.  Wix.com provides us with the online platform that allows us to provide our products and services to you.  Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications.  They store your data on secure servers behind a firewall.

 

All direct payment gateways offered by Wix.com and used by our company adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort by brands like Visa, MasterCard, American Express and Discover.  PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.

 

HOW WE COMMUNICATE WITH YOU

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We may contact you to send you a regular newsletter, poll your opinions through surveys or questionnaires, to send updates about our company, or as otherwise necessary to provide good customer services and comply with our legal obligations.

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SHARING YOUR DATA

 

We may share data with trusted third parties for website functionality, legal compliance, or if required by law.

 

We may share data with our affiliates or with organisations we partner with to develop projects, initiatives and organise events.

 

We may share data with:

• contractors, suppliers, or other third parties that provide services on our behalf (such as service providers to store and manage our member lists or contact lists);

• other third parties, on the basis of your consent.

 

YOUR RIGHTS

 

You have the right:

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• to request access to the personal information we hold about you;

• to request that we rectify or erase your personal information;

• to request that we restrict the processing of your personal information;

• to object to our processing of your personal information in certain circumstances;

• to ask us to port personal information about you that you have provided to us to you or to a third party; and

• to withdraw consent to processing your personal information, where we previously obtained your consent,

 

THIRD-PARTY LINKS

 

Our site may contain links to third-party websites. We are not responsible for their privacy practices.

CHANGES

 

We may update this policy from time to time.

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Last updated: 21 April 2026